Effective January 1, 2004, all businesses are required to comply with the Personal Information Protection and Electronic Documents Act (PIPEDA).  The intention of the Act is to protect and promote privacy in connection with the collection, use and disclosure of personal information of individuals.  The Canadian Universities Reciprocal Insurance Exchange (CURIE) is committed to the privacy of your personal information. 

CURIE provides services and information for member educational institutions and in carrying out its activities, it may need to collect personal information for several reasons.  That includes understanding the needs of its members; meeting legal, regulatory, and contractual requirements; and facilitating the delivery of services and information.  CURIE does not disclose or sell personal information to third parties.

Personal Information

Personal information includes any factual or subjective information, recorded or not, about an identifiable individual.  This could include information such as your name, address, date of birth, social insurance number, or any information relevant to delivery of our services and information.  To collect, use and/or disclose your personal information, we require your consent.    

Collection of your Personal Information on our Website

We collect personal information through various forms and applications on our website. The information is then stored in secure databases on our Internet servers or those of third parties who may be contracted to provide these services.  Online applications that request personal information are typically identified on the website.

Consent and Disclosure

Your consent for the collection, use, or disclosure of personal information may be expressed in writing or implied and may be given to us verbally, electronically, or through your authorized representative.  Individuals may withdraw permission to collect, use and disclose their personal information at any time, subject to legal and contractual restrictions and reasonable notice. 

In addition to disclosing your personal information with your consent, there are other circumstances when we may do so.  This includes when required or authorized by law or ethical reasons, where it is necessary to establish or collect fees, or if we engage a third party to provide administrative services to us (such as a computer software provider) and the third party is bound by privacy obligations.

Security and Access

CURIE takes all reasonable precautions to ensure that your personal information is kept safe from unauthorized access, modification, or disclosure.  Among the steps taken to protect personal information are the use of secure Internet servers, restricted file access, and the deployment of technological safeguards such as security software programs and firewalls.

Individuals may request access to any personal information we hold about them. Summary information is available on request. More detailed requests which require retrieval costs may be subject to our normal professional service fees.  If the personal information which is held by CURIE is incorrect, CURIE will respond to your request to correct the information.

An individual’s right to access their personal information is not absolute. We may deny access when denial of access is required or authorized by law, information relates to existing or anticipated legal proceedings, granting access would have an unreasonable impact on other people’s privacy, to protect CRUIE’s rights and property, or if the request is frivolous.

Certain ethical, procedural and confidentiality rules may prevent access in certain circumstances. If CURIE must deny a request for information, an explanation will be provided.

Employment Inquiries

If you apply to CURIE for employment, your personal information will be considered as part of our review process.  Personal information from employment candidates is kept for a limited time after a decision has been made unless the individual asks us not to retain the information.  If a job offer is made and accepted, the information will be retained in accordance with our privacy procedures for employee records.

Website Links and Statistics

CURIE’s website may contain links to other websites, which are not governed by this Privacy Policy.  We may monitor traffic patterns, site usage and related site information to optimize our web site information and service or product offerings.  We may provide aggregated information to third parties, but these statistics do not include any identifiable personal information.

Changes To CURIE Privacy Policy

CURIE regularly reviews all its policies and procedures and may change the Privacy Policy from time to time.

Privacy Officer

Any questions regarding CURIE’s Privacy Policy or requests for access to information should be directed to CURIE’s Privacy Officer:

D. Lynn Turnbull, General Counsel